Help · Staff and pay

Setting who works when

The schedule — and why an empty one makes the calendar look fully booked.

Staff → the person → Set their schedule. A tick per day and the hours they work, per location.

This is the setting the calendar depends on most. Somebody with no schedule is never offered for anything, and if nobody has one the calendar offers no times at all — which reads as "fully booked" rather than "nobody is working". It is the first thing to check when a day looks strangely empty.

A break in the middle of the day

Add a second spell. The gap between them is time the calendar will not book across, so a lunch hour genuinely stays a lunch hour rather than being a note somebody has to remember.

The same five days

Set Monday and use "Copy Monday to Tuesday–Friday". Most schedules are the same five days, and typing the same two times ten times is how a screen gets abandoned halfway.

Two locations

Each location has its own schedule for the same person, chosen with the buttons at the top. Saving one leaves the other alone, so somebody who does Mondays at one location and Thursdays at the other is two separate weeks rather than one compromise.

A day off, rather than a change of pattern

A holiday or an appointment is time off, not an edit here — their normal week stays intact, and the warning about uncovered days knows the difference.

Being told before a client is

Today and Staff both warn when the salon is open on a day nobody is rostered, for the week ahead. Tomorrow is flagged more loudly than the rest, because it is the one somebody can still ring round about.

See what Bandana does here: Grooming scheduling software

Also worth reading

Your first week — The order to set things up in, so nothing blocks anything else.
Staff and what they can see — Roles, and why a groomer cannot see phone numbers.